KCPA Accountants have written policies and procedures to meet with the new regulations (GDPR) on how we use our clients and company’s data accordingly. We also train our staff to ensure they understand these policies and procedures. It is important to our clients to understand the purpose of use to their data. This data will be only accessed and used with their consents.
Personal data is the information that relates to an identified or identifiable person. This basically means any information held about you that enables you to be identified. The data we might collect from our clients depending to our relationship with them might include:
GDPR 2018 covers both paper and electronic data, it continues to apply to personal data within an automated system and to hard-copy documents. Our firm obligation is to have a lawful basis for using personal data.
KCPA Accountants process two different types of data:
This depends on the services which our client is engaged us to deliver, as part of our contract with the client to provide the agreed service we may need to use their information for the purpose to contact them, verify their identity where this is required, process their financial transactions, serving their accounts, making engagements with third parties on their behalf, keeping their records in accordance with the legal and regulations requirement and to prevent money laundering and fraud.
We store our client’s data only for the purpose of our agreement. We do not hold data if they are no longer needed to be kept according to the GDPR polices.
There is no specified period on keeping client’s data as this is determined and affected by a number of factors as follows:
We assure that all our client’s data will be fully protected under the GDPR, and to be used but only for the purpose of our agreement
Our firm polices is not to share a client’s personal data without their consent. However, we might sometimes have to share our client’s information with a contracted third party to supply services to them on their behalf. We make sure that any information we share on the client’s behalf with a third party needs to be handled lawfully, safely and securely according to the data protection.
In some cases, we might be legally required to share certain information about our clients, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
You have the right to request a copy of your personal data. You can request your personal information by emailing firstname.lastname@example.org or write to us into this address; KCPA Accountant, 37A Vyse Street, Birmingham, B18 6JY. We will respond to your request within 28 days of receiving your request.
We would like to be updated and informed of any changes on our client’s information. Therefore, you can inform us to correct or remove information you think is inaccurate by emailing email@example.com or writing to the above address.
If a client wishes for us to proceed and erase all of their data that we hold in our records about them, they can request this by email or in writing.
noticeWe change this privacy notice under regular review from time to time. This may be necessary, if new polices and regulations come into effect. We will update any changes in our website.
At any stage our client has the right to put a complaint forward if they think their personal data has been processed in a way that does not meet the GDPR. accordingly, this needs to be reported to the Information Commissioner’s Office at.
Information Commissioner’s Office
Contact number: 0303 123 1113 or 01625 545 745
Contact us Email: firstname.lastname@example.org
or write to Sulieman Krayem, Managing Director, KCPA Accountant, 37A Vyse Street,
Birmingham, B18 6JY.
Contact number: 0121 408 5132